Print address labels straight from Excel

No Word mail merge. Pick your label sheet, click Create PDF, print. Works on Windows, Mac and the web.

True-size preview of every page before you print
An exact PDF that lines up with your label sheet
Calibration for printers that shift the page

Listed on Microsoft Marketplace. Free for one full sheet per print job, no account.

From a list in Excel to a sheet of labels

Click a cell in your list. LabelPop suggests the layout from your column headers, shows the sheet at true size and makes a PDF that lines up with your label sheet.

An address list in Excel with the columns Name, Company, Street, City, State and ZIP, marked 1. In the LabelPop pane beside it, a true-size preview of a sheet of 30 address labels with the Create PDF button, marked 2. On the right, the printed sheet with each address inside its label, marked 3.

Your list, as it isClick any cell in the list. LabelPop finds the table and maps name, company, street, city, state and ZIP from the headers. ZIP codes keep their leading zeros, and filtered rows stay filtered.
A true-size previewEvery page is drawn at true scale, and long names shrink to fit. A warning shows when a line does not fit the label.
An exact PDFPrint it at Actual size and the text lands inside the labels. If your printer shifts the page, a calibration page fixes it once for that computer.

Why not mail merge?

Mail merge works, but it takes two apps and a wizard, and the labels often drift off the sheet. LabelPop keeps the whole job in Excel.

Mail merge in Word

Excel for the list, Word for the labels

Two apps that have to stay linked: the list in Excel, the labels in Word.
Seven steps in a wizard, repeated every time the list changes.
Alignment drifts between the label sheet and the page, and you only see it on paper.
Not available in Word for the web, so it stops working outside the desktop app.

LabelPop in Excel

One pane beside your list

One pane in Excel. No Word document and no data source to link.
A true-size preview of every page, so you see the sheet before you print.
An exact PDF with the label positions set to the millimeter, not a layout that drifts.
Calibration for the printers that still shift the page. Works on Windows, Mac and the web.

How it works

Open the pane from the Home tab. Three steps later you have a PDF.

Click your list

Click any cell in your address list. LabelPop finds the table and suggests a layout from the column headers.

Pick the label size

Choose the size of your label sheet. Each size lists the pack numbers it matches, and the preview shows every page at true size.

Create PDF

Click Create PDF, open it and print at Actual size. The addresses land inside your die-cut labels.

Two hands hold a printed US Letter sheet of 30 white address labels, each address inside its label, in front of a desk with a laptop and a printer.

The common label sheets, US Letter and A4

Each size is named by what it is. The numbers are the packs that use the same size, so you can match yours to the number on the box.

Address labels

US Letter

Address 30 per sheet1 x 2-5/8 inSame size as 5160, 8160, 5260, 18160, 15660, 5520
Address 20 per sheet1 x 4 inSame size as 5161
Address 14 per sheet1-1/3 x 4 inSame size as 5162

Return address labels

US Letter

Return address 80 per sheet1/2 x 1-3/4 inSame size as 5167
Return address 60 per sheet2/3 x 1-3/4 inSame size as 5195

File folder labels

US Letter

File folder 30 per sheet2/3 x 3-7/16 inSame size as 5366

Square and round labels

US Letter

Square, 12 per sheet2 x 2 inSame size as 22816, 22806
Round, 12 per sheet2 in diameterSame size as 22807

Shipping and large labels

US Letter

Shipping 10 per sheet2 x 4 inSame size as 5163, 8163
Shipping 6 per sheet3-1/3 x 4 inSame size as 5164
Postcard-size 4 per sheet3-1/2 x 5 inSame size as 5168
Shipping 2 per sheet5-1/2 x 8-1/2 inSame size as 5126
Full sheet8-1/2 x 11 inSame size as 8165

Name badges

US Letter

Name badge 8 per sheet2-1/3 x 3-3/8 inSame size as 5395, 8395
Name badge insert 6 per sheet3 x 4 inSame size as 5392

A4 sheets

Address 21 per sheet63.5 x 38.1 mmSame size as L7160, J8160
Address 14 per sheet99.1 x 38.1 mmSame size as L7163, J8163
Address 16 per sheet99.1 x 33.9 mmSame size as L7162, J8162
Address 8 per sheet99.1 x 67.7 mmSame size as L7165, J8165
Mini 65 per sheet38.1 x 21.2 mmSame size as L7651, J8651
Address 24 per sheet70 x 36 mmSame size as 3490, 3475
Address 24 per sheet70 x 37 mmSame size as 3474
Address 18 per sheet63.5 x 46.6 mmSame size as L7161, J8161
Full sheet label199.6 x 289.1 mmSame size as L7167, J8167
Full page A4210 x 297 mmThe whole A4 page, not a die-cut label sheet

Any other sheet: enter its size in Pro (custom label sizes).

Avery, Zweckform and Herma are trademarks of their respective owners. LabelPop is an independent product by Bosau Digital LLC and is not affiliated with or endorsed by them. Product numbers are listed only to identify compatible sheet sizes.

Installed in about a minute

Straight from Microsoft's add-in store, inside Excel. No installer file, no macros and no account.

1In Excel, go to Home → Add-ins → More Add-ins.
2On the Store tab, search for LabelPop by Bosau Digital.
3Click Add, open LabelPop from the Home tab, then click a cell in your list.

Get it from Microsoft Marketplace

Listed on Microsoft Marketplace

Depending on your Excel version, look under Insert → Get Add-ins instead.

Windows, Mac and the web
No macros, no Word
Labels are built on your computer
Our server cannot read your addresses

Pay once. No subscription.

Every label size is free for one full sheet per print job. Pro prints the whole list.

Free

Inside the add-in · no account

Every label size, US Letter and A4
True-size preview and exact PDF
Calibration for printers that shift
One full sheet per print job

Add to Excel, free

Personal

$29

One-time payment · one person

One license key for 3 devices
Every Pro feature
Every future update included
14-day money-back guarantee

Buy Personal

Team

$79

One-time payment · your team

One license key for 15 devices
Every Pro feature
Every future update included
14-day money-back guarantee

Buy Team

Pro adds unlimited sheets (up to 5,000 labels per print job), starting on a partly used sheet, copies per row, sorting, one label per unique address, barcodes and QR codes, your logo on every label, custom label sizes, saved designs and extra fonts.

Frequently asked questions

Does LabelPop need Word?

No. LabelPop makes the PDF directly from your Excel list, so there is no Word document, no mail merge wizard and no linking of files. Pick your label sheet in the pane, click Create PDF and print it.

Which label sheets work?

The common US Letter and A4 label sheets: address labels such as the 5160-size (30 per sheet) and the A4 21-per-sheet size, return address labels, shipping labels, postcards, name badges and file folder labels. Every size is named by what it is, for example Address 30 per sheet, 1 x 2-5/8 in, followed by the pack numbers that use the same size. The full list is in the label sizes section of this page. If your sheet is not listed, Pro lets you enter its size.

Does it work on Mac and in Excel on the web?

Yes. LabelPop runs in Excel for Windows (Microsoft 365, Excel 2021 and Excel 2024), Excel for Mac and Excel on the web. It installs from Microsoft Marketplace or through your admin. There is no separate installer to download.

Where is my data?

Your labels are built on your computer. Outside Excel on the web (for example Excel for Windows and Mac), to open the PDF in your browser LabelPop stores an encrypted copy of the print job on our server for up to 10 minutes and deletes it when your browser opens it. Only your browser holds the key, so the server cannot read your addresses. On Excel on the web nothing is uploaded. Your workbook file is never uploaded. The details are in the privacy policy.

What does the free version include?

Everything you need to print a sheet of labels, with no account, no watermark and no time limit: every label size in US Letter and A4, a layout suggested from your column headers, a template editor, the true-size preview, the exact PDF, the label sheet in Excel, calibration, and filtered rows that stay filtered. ZIP codes keep their leading zeros. The one limit is one full sheet per print job, for example 30 labels on a 5160-size sheet or 80 on a return address sheet. For a longer list the preview shows every page, you can print the first sheet, and Pro prints them all.

What does Pro add?

Pro adds unlimited sheets (up to 5,000 labels per print job), starting on a partly used sheet, copies per row, sorting, one label per unique address, barcodes and QR codes, your logo on every label, custom label sizes, saved designs and extra fonts. Pro features are visible in the free version, marked Pro. If Pro is not for you, email me within 14 days and you get your money back.

Does it work offline?

No. The add-in loads from the web and needs an internet connection.

How do I fix labels that print out of alignment?

First print the PDF at Actual size or 100%, with Fit to page turned off, on the paper size that matches your sheet (Letter or A4). If the text is still shifted, print the calibration page, measure where crosshair A landed and the length of the 100 mm ruler, and type those numbers in. LabelPop works out the correction, remembers it for that computer and applies it to every PDF.

How does the license work, and can I get a refund?

It is a one-time license with no subscription. Personal covers one person on up to 3 devices, and Team covers up to 15 devices. Both unlock every Pro feature and include future updates. You enter the key from your purchase email in the pane menu, and you manage your devices in your account. If it is not for you, email me at contact@pythonandvba.com within 14 days and you get your money back. The full policy is at pythonandvba.com/refund-policy.

Still have a question?

I’m Sven, the developer, and I usually reply within a day.

Printed address labels going onto holiday card envelopes: one label is pressed onto an envelope, its spot on the label sheet is empty, and a stack of labeled envelopes waits beside it.

Skip the mail merge. Click Create PDF.

Add LabelPop to Excel from Microsoft Marketplace. The free version prints a full sheet of any label size, with no account.

Get it free

LabelPop is an independent product by Bosau Digital LLC. It is not affiliated with, endorsed by or sponsored by Microsoft. Microsoft and Excel are trademarks of the Microsoft group of companies.